Privacy policy

Oxfordshire Social Entrepreneurship Partnership is a joint initiative between Oxford Brookes University (OBU) and University of Oxford.

Oxford Brookes University (OBU) will be the Data Controller of any personal data that you supply. This means that Oxford Brookes will make the decisions on how your data is used and for what reasons, but they will be informed by the partners.

You can contact OBU’s Information Management Team on 01865 485420 or email info.sec@brookes.ac.uk.

Why do we need your data?

Your name and email address will be used to send email communication with details of OSEP projects, programmes, events and funding opportunities. You will be able to unsubscribe at any time.

We will need further details, including a postal address and phone number to process any funding applications.

OBUs legal basis for collecting this data is:

You consent to providing your data to us for communications.

You consent to providing additional data in order to enter into a contract for funding.

If OBU asks you for sensitive data such as; racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, data concerning health or sexual life, genetic/biometric data or criminal records Oxford Brookes University will use this data because OSEP needs to use this data for statistical purposes and you will be asked for explicit consent to process this.

What types of personal data will Oxford Brookes University use?

We will use your name and email address to communicate with you about the work of the Oxfordshire Social Entrepreneurship Partnership (OSEP), giving you details of events, news or opportunities, including funding opportunities.

We will use further details, including a postal address and phone number to process any funding applications.

We will use sensitive data such as racial or ethnic origin, or criminal records, anonymously only for statistical and equal opportunities purposes.

Who will OBU share your data with?

MailChimp is engaged as a data processor to send out broadcast emails.  The Mailchimp privacy policy can be found here: https://mailchimp.com/legal/privacy/

The data you provide to us for the purposes of processing applications may be shared between these partners in order to contact you about the application or to process that application. However, we will seek your explicit consent to do this and we will inform you at the time of application how we treat your data and who it will be shared with. This is for the purpose of applying only.

Will OBU transfer my data outside of the EEA?

OSEP use MailChimp to facilitate email communications and the company’s data storage is based in the USA.  Mailchimp is signed up to the EU-U.S. Privacy Shield Framework more details can be found here: https://kb.mailchimp.com/accounts/management/about-mailchimp-the-eu-swiss-privacy-shield-and-the-gdpr

All funding application details will be stored in the UK.

What rights do I have regarding my personal data that OBU holds?

  • You have the right to be informed
  • You have the right of access to your data
  • You have the right to correct data if it is wrong
  • You have the right to ask for your data to be deleted
  • You have the right to restrict use of the data we hold
  • You have the right to data portability
  • the right to object to OBU using your data
  • You have rights in relation to using your data automated decision making and profiling.

Are there any consequences of not providing the requested data?

If you do not provide us with your name and email address we will not be able to communicate with you about OSEP’s projects, programs, events and funding opportunities.

If you do not provide us with the data relevant to funding applications, your application may be declined.

Will there be any automated decision making using my data?

No.

How long will OBU keep your data?

OBU will keep your name and email address for email communications about the work of OSEP unless you unsubscribe from the emails by using the link at the end of every email.

We will keep your data from funding applications for six years since last contact and then it will be deleted.

Who can I contact if I have concerns?

You can contact the Information Management Team using the contact details below.

Postal Address: GDPR Queries, Information Management Team, IT Services, Room 2.12, Gibbs Building, Headington Campus, Gipsy Lane, Oxford, OX3 0BP

Email:  info.sec@brookes.ac.uk

Tel: 01865 485420